United States, New York
To be located in New York. Reporting directly to the Northeast Regional Director, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the organization and its policies and procedures. Includes responsibility for executive office management as appropriate.
Provide a wide range of complex office administration and support to the Regional Director.
Administer departmental office systems and procedures.
Review, assess, route, answer and monitor follow up action steps on correspondence. Gather and analyze information required for administrative reporting.
Provide a wide range of support including but not limited to: composing and editing letters, memoranda, reports, marketing collateral, and presentations. Prepares copy for publication or submission of grant proposals and/or reports.
Proficient in Microsoft Office and Google applications. Quick learner for donor database system.
Manage complex calendars, arranges meetings, appointments and travel arrangements.
Support event coordination including conferences, local events, etc.
Purchase and maintains an inventory of supplies for our office.
Perform research work and summarize findings.
Create and maintain office databases.
Answer and route phone calls, mail and email messages and may handle wide-range information dissemination.
May assist in chapter communication and coordination.
Contribute to unit effort by accomplishing related duties as required.
Required Education and Experience
College degree preferred, or an equivalent of education plus experience in an office environment.
2+ years related experience with proven office administration and customer service skills required.
Experience managing multiple projects and deadlines at once.
Strong working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
Extensive knowledge of the Pro Israel & Jewish community is a plus.
C.V. may be submitted to firstname.lastname@example.org please write “Executive Assistant” in the subject.