Executive Assistant

United States, New York


To be located in New York. Reporting directly to the Northeast Regional Director, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the organization and its policies and procedures. Includes responsibility for executive office management as appropriate.

Typical Duties

  • Provide a wide range of complex office administration and support to the Regional Director.

  • Administer departmental office systems and procedures.

  • Review, assess, route, answer and monitor follow up action steps on correspondence. Gather and analyze information required for administrative reporting.

  • Provide a wide range of support including but not limited to: composing and editing letters, memoranda, reports, marketing collateral, and presentations. Prepares copy for publication or submission of grant proposals and/or reports.

  • Proficient in Microsoft Office and Google applications. Quick learner for donor database system.

  • Manage complex calendars, arranges meetings, appointments and travel arrangements.

  • Support event coordination including conferences, local events, etc.

  • Purchase and maintains an inventory of supplies for our office.

  • Perform research work and summarize findings.

  • Create and maintain office databases.

  • Answer and route phone calls, mail and email messages and may handle wide-range information dissemination.

  • May assist in chapter communication and coordination.

  • Contribute to unit effort by accomplishing related duties as required.

Required Education and Experience

  • College degree preferred, or an equivalent of education plus experience in an office environment.

  • 2+ years related experience with proven office administration and customer service skills required.

  • Experience managing multiple projects and deadlines at once.

  • Strong working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.

  • Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.

  • Extensive knowledge of the Pro Israel & Jewish community is a plus.

C.V. may be submitted to please write “Executive Assistant” in the subject.


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StandWithUs (SWU) is an international and non-partisan Israel education organization that inspires and educates people of all ages and backgrounds, challenges misinformation and fights antisemitism.

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