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Midwest Executive Assistant

United States, Chicago


Located in Chicago, IL, or North Suburbs of Chicago. Partial remote work possible. Reporting directly to our Executive Director, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the organization and its policies and procedures. Includes responsibility for executive office management as appropriate.

Provide a wide range of complex office administration and support to the Executive Director,including but not limited to the following:

Typical Duties

● Administration of all StandWithUs Midwest office meetings and events (both in-person and virtual) and general office management

● CRM database administration (Raiser’s Edge)

● Proficient in Excel, Outlook, Blackbaud Raiser’s Edge, Microsoft Office, and Google and Zoom applications

● Administer departmental office systems and procedures (mail, accounts receivable/invoicing, applicable applications)

● Board and staff meeting administration including, but not limited to, taking meeting notes/minutes

● Review, assess, route, answer, and monitor follow-up action steps on correspondence

● Gather and analyze information required for administrative reporting

● Provide a wide range of support, including composing and editing letters, memoranda, reports, excel spreadsheet management, marketing collateral, and presentations

● Prepares copy for publication or submission of grant proposals and/or reports

● Serves as principal contact and source of information for constituents, including external and internal partners

● Manage complex calendars, arrange meetings, appointments, and travel arrangements

● Support event coordination, including conferences, chapter events, and trainings

● Purchase and maintain an inventory of supplies for our offices

● Perform research work and summarize findings

● Create and maintain organizational databases

● Answer and route phone calls, mail, and email messages, and may handle wide-range information dissemination

● Assist in regional communication and coordination

● Contribute to unit effort by accomplishing related duties as required

Required Education and Experience

● Deep knowledge/proficiency using the following applications: Excel, Outlook, Blackbaud Raiser’s Edge, Microsoft Office, Google, Teams, and Zoom applications

● College degree preferred, or an equivalent of education plus experience in an office environment

● At least five years of related experience with proven office administration and customer service skills required

● Strong working knowledge of office processes and business policy development and of related computer software and electronic communications tools

● Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy

● Knowledge of the pro-Israel community a plus

Preferred Education and Experience

● Experience managing a budget with multiple deadlines.

This full-time position includes benefits such as health and dental insurance and a phone subsidy. The salary in the range of $65,000 to $75,000, commensurate with experience and qualifications.

If you are interested in applying for this role, please send your CV and a cover letter to


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